Program Updates: What are the Program Teams Up To Today?

February 11, 2016

Ambulatory
Ambulatory has completed the Design phase and re-engineering sessions, where Operational Group members, subject matter experts (SMEs), consultants, and HIP teams are making decisions and coming together to standardize the patient chart and experience for Epic Go-Live.

The next step is to finalize the scope for the applications under the Ambulatory umbrella. The Build phase for the Epic began in January, and Operational Group meetings throughout will take place on an ongoing basis throughout 2016.

Analytics/Integration
The Integration Team just completed the documentation of applications that will interface with Epic so that they can begin building the actual interfaces that Epic will support. The medical device analysts are visiting each facility to assess the current inventory of medical devices.

The Data Conversion Team is currently defining the scope and strategy for data conversion.This includes identifying the data they will be converted, how much data they will convert, and how they will convert it. They are also working on a strategy to retire the applications and data that are part of the applications BJC and WUSM will no longer use

For the Analytics & Reporting Team, the Business Intelligence Developers are finalizing specifications for Go-Live Critical Reports and have begun the Build process (customizing and implementing reports).
 
Finally, the Clinical Decision Support (CDS) Team has been established and are currently working on establishing principles, practices, technologies, organizational structures, knowledge and data management.
 
Ancillary 
The Ancillary Team has completed the design and reengineering sessions, and is now working with the Operational Group members, subject matter experts (SMEs), consultants, and HIP teams to standardize the Epic go-live.  The building of these applications began in January, along with Operational Group meetings already scheduled through 2016.

InPatient
The team has completed 2 design sessions and 3 reengineering sessions, where operational group members, subject matter experts (SMEs), consultants, and HIP team members came together to make key decisions to standardize the patient workflows for Inpatient. January 2016 marked the beginning of the Build phase.

The Epic foundation environment has been delivered in order for the Inpatient Team analysts to begin building the new environment with the key design decisions made by the operational group members. Operational Groups will continue to meet throughout 2016 to validate the build of Epic meets the end user needs.

Revenue Cycle
Similar to the other teams, the Revenue Cycle team has completed design and reengineering.  January 2016 marked the start of the Build phase, and the building of the core functionality of the Epic system.

Training
The Epic Training Team members are currently concluding the completion of Epic certifications, as well as preparing for:

  • Curriculum development be performing role analysis of end users
  • Job shadowing to understand current state vs. future state workflows
  • Attending classes with the Center for Clinical Excellence to develop Change Management skills